Administrative Assistant

You may not know our name, but you know our products.  What we make is part of the places where we live, work and play – all day, everyday. 

Zekelman is a family of companies — 100% domestic manufacturers — with a legacy dating back to 1877. We’re proud to be the largest independent steel pipe and tube manufacturer in North America and the leading innovator in multi-family housing development.   

We believe in what we build and what we build, builds the world around us.  Hospitals, hotels, schools, bridges, airports and more. 

Come build a career you believe in. 

The Administrative Assistant supports office operations by handling a variety of administrative, organizational, and communication tasks. This role ensures smooth day-to-day workflows by managing timekeeping records, coordinating events and training, assisting with basic accounting tasks, and addressing team member needs. With strong organizational skills and attention to detail, the Administrative Assistant plays a key role in maintaining efficiency and fostering a productive workplace environment.

RESPONSIBILITIES:

• Perform receptionist duties, including answering and directing phone calls, greeting visitors, and addressing team member requests, questions, and concerns to ensure timely resolution or escalation.
• Collaborate with HR and payroll teams to maintain accurate employee time, activities, and attendance records using timekeeping systems (e.g., UKG) and address related inquiries or discrepancies.
• Assist with onboarding and employee training by preparing materials and scheduling sessions.
• Maintain and organize files, reports, and internal communications to ensure data accuracy and compliance.
• Draft and distribute professional documents, coordinate mailings, and prepare presentation materials.
• Plan and coordinate employee and team events, including logistics, schedules, and communication, to ensure seamless execution.
• Coordinate travel and housing arrangements for traveling team members, ensuring all logistics are managed efficiently as needed.
• Manage office equipment and inventory by restocking supplies, placing orders, and overseeing functionality.
• Oversee office maintenance requests by tracking, scheduling, and communicating updates with relevant teams.
• Perform basic accounting tasks, including invoicing, billing, job costing, and report reconciliation.
• Support management with special projects, providing administrative assistance and ensuring timely completion of assigned tasks.
• Perform other duties as assigned.

EDUCATION | EXPERIENCE

• High School Diploma or Equivalent
• Associate degree in Business Administration or related field (preferred)
• 3-5 years of administrative experience, including working with timekeeping systems such as UKG, Kronos, or similar required
• Experience coordinating events or managing team activities
• Basic accounting knowledge or experience
• Proficiency in Spanish is a plus for effective communication with diverse teams
• Any combination of relevant education and/or experience demonstrating proficiency in the essential functions of the role
• Eligible to work in the United States

KNOWLEDGE | SKILLS | COMPETENCIES

• Proficient in tools like timekeeping systems (e.g., UKG, Kronos) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Effective communicator with the ability to collaborate closely with teams, managers, and stakeholders.
• Strong organizational skills and attention to detail for managing records, events, and office operations.
• Analytical and problem-solving abilities with a proactive approach to administrative support.
• Adaptability to fast-paced construction environments and a willingness to learn new processes and tools.

Zekelman Industries offers competitive compensation and excellent benefits, including low-cost, high-quality medical and dental benefits.  In addition, we have an amazing tuition assistance program, a bonus plan, a 401(k) plan with a generous company match, immediate vesting, and much more.

M/F/D/V

We are Zekelman Industries.

We manufacture superior quality tubular and related products, and provide outstanding service for our valued customers.

We seek to continuously advance the skills and opportunities of our employees, utilizing the latest technology and management tools available to consistently increase profitability and the enterprise value of Zekelman Industries and of our customers.